Featured Jobs
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Do you have proven leadership experience with the ability to coach, motivate, and develop staff? Are you a collaborative and proactive leader with strong judgement and decision-making skills? Can you effectively prioritise and manage team workloads in a busy operational environment?Kōrero mō te tūranga - About the roleTe Herenga Waka - Victoria University of Wellington is currently recruiting an exceptional Team Leader, Admission & Enrolment to lead our Admission & Enrolment team. This role plays a key part in ensuring excellent service delivery, continuous process improvement, and systems optimisation, helping to provide students with an outstanding admissions and enrolment experience. This permanent, newly established leadership role will support the Manager, Admission & Enrolment, taking responsibility for the day-to-day management of the Admission & Enrolment team and functions while creating capacity for the Manager to focus on strategic initiatives, projects, and future service improvements.Reporting to the Manager, Admission & Enrolment, you will lead a team of Admission & Enrolment Advisers, providing leadership, coaching and operational oversight. Working closely with the Senior Admission & Enrolment Advisers and key stakeholders across the University, you will ensure the delivery of excellent service, a seamless admissions and enrolment experience for students, and effective support for complex or escalated cases to enable successful application progression and conversion.The role is primarily in-person, based at the Kelburn campus, with flexibility to work from home one day per week.Key responsibilities:Leading, coaching and developing a team of Admission and Enrolment Advisers.Managing workflow planning, performance, and service delivery outcomes.Oversee day-to-day admissions and enrolment operations, ensuring efficient workflows, accurate processing, and a positive student experience. Manage complex student cases and escalations, providing expert advice and support to help students successfully progress through the admissions and enrolment journey.Supporting data governance and reporting.Contributing to projects, system enhancements and business continuity processes.Ō pūmanawa - About youYou are a collaborative and proactive leader who can bring out the best in your team while maintaining a strong focus on operational excellence and the student experience.To be successful, you will bring:Leadership experience with proven ability to coach, motivate and develop staff.Experience managing team workloads and priorities in a busy operational environment.Strong judgement and decision-making skills, with the ability to effectively manage escalated cases, recommend appropriate resolutions, and escalate sensitive or high-risk matters when required.High levels of accuracy, attention to detail, and appreciation for data integrity.Outstanding customer service and communication skills, with the ability to build trusted relationships, navigate challenging conversations, and achieve positive outcomes for students and stakeholders alike.Experience in finance, accounting, student administration, or related field.Role Description: Click here to see further information, including salary details.If this link is not available, click 'apply' to view this on the University career's page.Close date for vacancy: 29 July 2026.Contact details for vacancy: If you have any questions regarding this role, please get in touch with Dan Napolitano ([email protected])How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. Applicants who do not have residency or citizenship and require a visa to work at the University must clearly indicate their visa status in their application and understand that if they do not have a current, relevant visa, they will need to secure this independently.Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.About UsMō Te Herenga Waka - About Our University
Te Herenga Waka - Victoria University of Wellington is renowned for its high-quality research and exceptional teaching. We attract people from around the world. Our university campus spans Te Whanganui-a-Tara Wellington - the creative, scientific and political centre of Aotearoa New Zealand - and our students thrive on the connections we have made here.
Explore the many benefits of working at Te Herenga Waka - Victoria University of Wellington. Find out where you fit in our strategic direction and learn more about our research expertise.
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Full-time
Closing: Jul 29, 2026 |
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__________DIVISIONAL SERVICES AND ADMINISTRATION | WHAKARATOKA ME NGĀ WHAKARITEKA Ā-WĀHAKADIVISION OF HEALTH SCIENCES | TE TAUTARINUIThe role | Te mahiWe’re looking for an organised and proactive Administrator to provide high level, generalist and administration support to the Dean and Head of Region in the Office of the Dean, Faculty of Medicine - Dunedin. You’ll be a trusted and reliable team member who brings initiative, clarity and a strong sense of ownership to your work. Responsibilities include managing calendars and inboxes, coordinating travel arrangements, and tracking approvals to support the smooth day-to-day operation of the Office. The role also provides support for meetings and committees, for processes such as expressions of interest, academic promotions, research & study leave, and contributes to transactional finance and Faculty-wide initiatives.Your skills and experience | Kā pūkeka me kā wheakoYou are a confident and proactive administrator who enjoys working with people and delivering great service. Comfortable balancing competing priorities, you build strong connections, communicate effectively, and help ensure operations run smoothly. Other key skills you will need are:• Excellent attention to detail and able to consistently deliver accurate, quality work.• High level diary management, correspondence, and meeting administration.• Ability to build positive, trusted relationships through a professional and approachable style.• Flexibility, able to operate in an environment with changing priorities and manage multiple tasks effectively.• Self-directed and can manage time well, be highly organised.• Dedication to working in a culturally safe and respectful manner, with respect and appreciation of Te Tiriti o Waitangi principles.About our team | Mō te tīmaDivisional Services and Administration are a group of highly skilled professional staff responsible for delivering an outstanding student and staff experience through high quality, effective service delivery to all of the University’s internal and external customers.Further details | Pūroko This is a full-time (37.5 hours) fixed-term (August 2026 – August 2027) position, based in Ōtepoti, Dunedin.The appointment range is $63,508 to $68,185. Top of the range is $73,640.You must have the right to live and work in New Zealand to apply for this position.We are also seeking candidates for Kaiwhakahaere Tari positions, which support the implementation of our Māori Strategic Framework. If you are interested in these positions, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process. The appointment range for these $69,931 to $74,609. Top of range $80,285 per annum.The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.For further information or to discuss the role in confidence - please contact Damian Mallon via the contact details below.Application | TonoTo submit your application (including CV and cover letter) please click the apply button. Applications quoting reference number 2601067 will close Sunday 9 August 2026.Applications may be reviewed as they are received. The University reserves the right to close this vacancy at any time. Additional InformationContact: Damian MallonPosition details: Administrator or Kaiwhakahaere TariFurther Information: Department WebsiteCreate an email with a link to this vacancy: Create emailLocation: About Dunedin
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Closing: Aug 21, 2026 |
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Job DescriptionThis is an opportunity to codesign and collaborate to tell our Whakapiki Ake stories using your innovataion and skills. These skills will include the ability to implement, analyse and transform data into relevant content to promote stories and messages, via, social media channels, youtube,website, print and reports. Whakapiki Ake wants to increase reach and access to rangatahi, whanau, iwi and community by promoting rangatahi & whaanau success. The role is an opportunity to make a positive impact and change to benefit Māori. Telling our stories using your creative thinking, doing things differently, social innovation and keeping sight of the big picture is an exciting opportunity.This is a fulltime (37.5 hours per week) fixed term opportunity until June 2027.The salary range for this role is $87,000 – 107,500 based on skills and experience.For more detailed information, please refer to the Position DescriptionHe kōrero mōu | About you Your passion for kaupapa Māori will guide your ability to capture the work that we do and create meaningful content and stories that resonate with our broader Whakapiki Ake whanau. We're looking for someone who has a range of qualities, experiences and skills that include:An experienced and impactful Communications professionalExcellent skills in spoken and written English with a demonstrated understanding of utilising social media/online channels to enhance communicationsKnowledge and experience in the use of digital toolsA NZ tertiary bachelor’s degree A full and clean drivers licenceConfidence in your level of Te Reo Māori (Māori language) to codesign and collaborate within the diverse communities WAP operates in (e.g Māori hapū/iwi and University academic and professional staff)The ability to travel outside the Auckland regionNgā āhuatanga kei a mātou | What we offerThe University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory and analytic facilities. Auckland itself is frequently rated as one of the world’s most liveable cities.The University is committed to providing an excellent working environment through:Flexible employment practicesUp to 6.75% company superannuation schemeA competitive salary with five weeks’ annual leaveIn addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare, and a number of other discounts on internal and external services. For more information, please visit Staff Benefits.Me pēhea te tuku tono | How to applyApplications must be submitted online, by the closing date of 22 July 2026 to be considered. Please include your cover letter and your CV highlighting how you meet the skills and experiences detailed above.Please reach out to Kanewa Stokes, via [email protected] , for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email. #LI-DNI
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Closing: Aug 6, 2026 |
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Have you successfully managed complex workloads while maintaining accuracy and attention to detail?Are you a student-centred leader who is passionate about creating welcoming, inclusive, and supportive student experiences? Can you provide strategic direction, operational leadership, and drive continuous improvement across student transition services?Kōrero mō te tūranga - About the role Te Herenga Waka - Victoria University of Wellington is currently recruiting for the new position of Mata Eke Panuku - Manager, Student Transition to join the Student Experience and Success team on a permanent, full-time contract.Key responsibilities: Lead the delivery and continuous improvement of student transition programmes that support engagement, progression and success. Oversee the planning and delivery of New Student Orientation, ensuring an outstanding student experience. Build, coach and lead a high-performing, student-centred team. Use data, student feedback and reporting to drive service improvement and demonstrate impact. Foster collaboration across the University to deliver integrated and innovative student support. Champion student wellbeing and safety, ensuring holistic and responsive support for students.Ō pūmanawa - About youYou will be an experienced and student-centred leader who can provide strategic direction, operational leadership and continuous improvement across student transition services. In this role you will thrive through your ability to build strong relationships, lead and develop high-performing teams, and work collaboratively with a diverse range of stakeholders. Ideally, you will:Bring sound judgement, a commitment to student success, and the ability to balance strategic priorities with operational delivery. Be a highly organised and proactive leader, you will be comfortable using data, student feedback and evidence to inform decision-making, evaluate impact and drive service enhancement. Have excellent communication skills, the ability to influence and inspire others, and a passion for creating welcoming, inclusive and supportive student experiences.Demonstrate a commitment to student wellbeing, continuous learning and innovation, and will be adept at managing competing priorities while maintaining a high standard of service delivery in a dynamic environment.Key requirements:An understanding of Te Tiriti o Waitangi and its application in an educational context.Tertiary degree, or comparable professional experience in a similar role.Demonstrated ability to review operational business processes and make improvements to achieve efficiencies. Proven ability to work successfully at a strategic and operational level.Proven ability to manage competing and changing priorities and deliver to deadlines.Proven ability to foster a value aligned, inclusive and wellbeing focused team culture.Proven experience monitoring workloads and successfully developing, motivating and managing staff.Demonstrated interpersonal and communication skills, including the ability to influence, challenge constructively, and advocate for student needs.Demonstrated ability to build and maintain mutually beneficial relationships to achieve shared outcomes.Experience working with large volumes of information at a detailed level.Role Description: Click here to see further information, including salary details.If this link is not available, click 'apply' to view this on the University career's page.Close date for vacancy: 31 July 2026.Contact details for vacancy: If you have any questions regarding this role, please get in touch with Adrienne McGovern-Faircloth ([email protected]).How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter.Applicants who do not have residency or citizenship and require a visa to work at the University must clearly indicate their visa status in their application and understand that if they do not have a current, relevant visa, they will need to secure this independently.Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.About UsMō Te Herenga Waka - About Our University
Te Herenga Waka - Victoria University of Wellington is renowned for its high-quality research and exceptional teaching. We attract people from around the world. Our university campus spans Te Whanganui-a-Tara Wellington - the creative, scientific and political centre of Aotearoa New Zealand - and our students thrive on the connections we have made here.
Explore the many benefits of working at Te Herenga Waka - Victoria University of Wellington. Find out where you fit in our strategic direction and learn more about our research expertise.
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Full-time
Closing: Jul 30, 2026 |
Jobs By Discipline, City, State
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Latest Jobs
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Job DescriptionWaipapa Taumata Rau | The University of AucklandThe University of Auckland is New Zealand's leading university. With over 6,000 academic and professional staff supporting more than 46,000 students, we are one of NZ's largest employers. We have six academic faculties and 11 service divisions, creating a diverse, dynamic, and complex organisational culture that demands excellence.Our lecturers and health researchers are regarded as experts in their fields, frequently directing global research projects designed to better the lives of New Zealanders and the world, and in turn passing this knowledge on to our students.Te Whiwhinga mahi | The opportunity We have an exciting opportunity for a Clinical Site Coordinator to join our Faculty of Medical and Health Sciences. Based within our South Auckland Clinical Campus located at Middlemore Hospital; this role plays a key part in supporting the delivery of high-quality clinical education for students across medicine and other health professional programmes.Working closely with academic staff, clinical supervisors, students and Health New Zealand stakeholders, your responsibilities will include coordinating clinical placements, managing timetables, supporting teaching and assessment activities, and helping ensure students have a positive and well-supported learning experience throughout their clinical attachments.Please note: This is an on-site role. Due to the nature of the position, the need for direct engagement with students, academic staff, clinicians, placement activities and campus operations, physical presence at the clinical site is essential and a fundamental requirement of the position.Key responsibilities include:Coordinate clinical placements and teaching activities for assigned clinical disciplines.Support the delivery of clinical teaching programmes, assessments and examinations.Liaise with academic staff, clinical supervisors, hospital personnel and external stakeholders.Provide administrative support across the student lifecycle, including clinical attachments and placement requirements.Assist with and deliver student orientation activities and support students throughout their clinical placements.Coordinate the logistical requirements associated with placements, including access, scheduling and relevant site processes.Act as a key point of contact for students, staff and visitors at the clinical site.This is a fulltime (37.5h per week), permanent position.The salary range for this role is $63,600 – $79,300, depending on skills and experienceHe kōrero mōu | About youYou are a highly organised and proactive administrator with excellent interpersonal skills who enjoys building relationships and supporting others. Comfortable working in a complex and dynamic environment, you bring a customer-focused approach and excellent communication skills. You are confident managing competing priorities, coordinating multiple stakeholders and providing practical solutions to support both programme delivery and student success.Experience within a tertiary education, healthcare, hospital or clinical environment will be highly advantageous, as will an understanding of how teaching, student support and clinical operations intersect within a clinical setting.Ngā Pūkenga Motuhake | Important SkillsAt least three years' experience in an administrative or coordination role.Proven ability to work with a diverse range of internal and external stakeholders.Strong organisational skills with the ability to manage multiple priorities simultaneously.Exceptional attention to detail, ensuring accuracy, quality and consistency in all aspects of work.Proactive, positive and flexible attitude, ability to multi-task, excellent time management and prioritisation skillsExcellent written and verbal communication skills.Demonstrated commitment to delivering high-quality customer service.Relevant tertiary qualification or equivalent experience.Ngā āhuatanga kei a mātou | What we offerThe University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory and analytic facilities. Auckland itself is frequently rated as one of the world’s most liveable cities. The University is committed to providing an excellent working environment through:Flexible employment practicesUp to 6.75% company superannuation schemeA competitive salary with five weeks’ annual leaveFor more information, please visit Staff Benefits.Me pēhea te tuku tono | How to applyApplications must be submitted online by the closing date of 8 August 2026 to be considered. Please include your cover letter and CV highlighting how you meet the skills and experiences detailed above.For any queries, please contact Maria Vitas via [email protected]. Please note we are happy to answer your questions, but we do not accept applications by email. #LI-DNI
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Closing: Aug 23, 2026 |
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Applications are invited for appointment as Administrative Assistant I in the LKS Faculty of Medicine (Ref.: 536951) (to commence as soon as possible, on a two-year fixed-term basis, with the possibility of renewal subject to satisfactory performance and funding availability)Applicants should possess a good university degree, preferably a Master’s degree with at least 8 years’ team leadership experience in the higher education sector or a public/quasi-public organization. They should be competent communicators with an excellent command of English and Chinese; be self-motivated with strong strategic awareness and able to work proficiently with significant independence; and possess a high level of decision-making, organizational, time-management and problem-solving skills. Demonstrated ability to plan and implement projects of high strategic value is also required.The appointee will play a versatile role in leading junior executive and clerical staff to support the administration in one or more of the following areas including HR, talent acquisition, organizational development, partnership & engagement, financial budgeting, research administration, committee support, education programme management, student wellness and engagement, PR, IT, facility management, clinical affairs and special projects. The appointment will be made under the Faculty, and the appointee may be posted to school/department/faculty office in a rotational manner. Work outside office hours and on weekends may be required occasionally. Shortlisted candidates will be invited to attend an interview and/or written test. Applicants who have responded to the previous advertisement (Ref.: 536625) need not re-apply.A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits. The appointment will attract a contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 15% of basic salary.The University only accepts online application for the above post. Applicants should apply online and upload an up-to-date C.V. Review of applications will start as soon as possible and continue until August 23, 2026, or until the post is filled, whichever is earlier.
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Full-time
Closing: Aug 24, 2026 |
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Manager/ Assistant Manager (Marketing and Events) (at the rank of Administrative Assistant II/ Executive Officer) in the Knowledge Exchange Office (Ref.: 536923)
The University is looking for an experienced Event Manager to join the Events and Marketing team, which supports the Vice-President and Pro-Vice-Chancellor (Research) in delivering strategic events and engagement activities across the University’s research, innovation, knowledge exchange, technology transfer, and entrepreneurship agenda.
The Role
The appointee will oversee the full event lifecycle — from event planning, project management, design and production to on-site execution — across a broad portfolio of flagship events, including international conferences, exhibitions, high-level ceremonies, seminars, and VIP delegations, and other activities that strengthen institutional visibility, stakeholder engagement, and the University’s wider research impact
Key Responsibilities
Event Planning & Development: Design and organise engaging university events. Build agendas and programme rundowns tailored to academic researchers, students, government/cultural stakeholders, corporate partners, and the wider public.
Academic & Thought-Leadership Coordination: Collaborate with faculty, researchers, and external experts to shape panel topics, speaker/guest invitations, and moderator guidance.
End-to-End Event Management: Own the full event logistics — from concept to vendor contracting, scheduling, run-of-show development, floor planning, and on-site execution.
Stakeholder Liaison: Manage a smooth and professional communications between internal stakeholders and external partners (government offices, NGOs, industry representatives, sponsors).
Budgeting & Risk Management: Manage event budgets and tendering procedures. Develop risk assessments and contingency arrangements.
Vendor & Supplier Management: Select, brief, and oversee external service providers (AV, catering, staging, event agencies, security, event helpers, and production teams) to ensure quality delivery and adherence to university policies and procurement requirements.
Communications & Documentation: Develop MC scripts, VIP event briefs, and post-event reports.
Website & Digital Maintenance: Oversee the office's website updates, ensuring all event schedules, marketing content, and post-event summaries are kept accurate, current, and aligned with visual standards.
Travel Requirements: Travel occasionally for university events or visiting delegations, as required.
Ad-Hoc Support: Support special projects and other duties as assigned by the Events/Marketing leadership or university management.
Qualifications and Qualities
Experience: Bachelor’s degree in a relevant field with at least 5 years of end-to-end event management experience, preferably in government, quangos, innovation and technology sector, large-scale corporate, or tertiary education sectors.
Skills: Strong project management, budgeting, timeline control, and vendor/AV/venue logistics coordination.
Innovation & Market Trends: Highly innovative with a forward-thinking mindset; proven ability to brainstorm fresh concepts, incorporate the latest market and technology trends, and introduce experiential elements to elevate traditional institutional events.
Tech Savvy: Proficient in MS Office (advanced PowerPoint), design platforms (e.g., Canva), and Generative AI tools.
Communication: Excellent communication and diplomacy skills; fluent in English, Cantonese, and Putonghua to liaise with faculty and VIP partners.
Attributes: Detail-oriented, proactive problem-solver, with the flexibility to work evenings/weekends for event delivery.
Applicants with lower qualifications and/or less experience may be considered for appointment as Assistant Manager (Marketing and Events).
What We Offer
The appointment will be made on fixed-term full-time contract for 2 years, to commence as soon as possible, with the possibility of renewal subject to funding availability and satisfactory performance. A highly competitive salary commensurate with qualifications and experience will be offered, together with contract-end gratuity and University contribution to a retirement benefits scheme totalling up to 10% of basic salary. Other benefits include annual leave and medical benefits.
How to Apply
The University only accepts online applications for the above post. Applicants should apply online and upload an up-to-date C.V. Review of applications will start on August 7, 2026 and continue until August 23, 2026, or until the post is filled, whichever is earlier.
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Full-time
Closing: Aug 24, 2026 |
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Applications are invited for appointment as Administrative Assistant I/ II (AAI/ II) (holding the functional title of Senior Manager/ Manager) in the Mainland Research Projects Office (Ref.: 536922), to commence as soon as possible, on a two-year fixed-term basis, with the possibility of renewal subject to funding availability and satisfactory performance.
Applicants should possess a good Bachelor’s degree and at least 10 years of administrative experience, including at least 5 years in a supervisory capacity, preferably in tertiary institutions or comparable organisations. They should have an excellent command of written and spoken English and Chinese, including Putonghua; strong interpersonal, communication and organisational skills; sound judgement; strong attention to detail; and the ability to work independently, take initiative and perform effectively under pressure. Applicants with less experience may be considered for appointment as AAII.
The appointee will play a key role in advancing the University’s Mainland research initiatives through strategic engagement with Chinese Mainland funding bodies, government-related organisations, partner institutions, research units and other key stakeholders. Major duties include coordinating Mainland research grant applications and project administration; facilitating communication and collaboration between internal offices and external Mainland parties; organising meetings, visits, events and engagement activities to strengthen institutional relationships; providing secretarial and executive support to relevant committees, working groups and taskforces; and assisting in office management and operational coordination for the Mainland Research Projects Office. Occasional travel to Chinese Mainland may be required.
A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits. The appointment will attract a contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 15% of basic salary for AAI and 10% of basic salary for AAII.
The University only accepts online application for the above post. Applicants should apply online and upload an up-to-date C.V. Review of applications will start on August 7, 2026 and continue until August 23, 2026, or until the post is filled, whichever is earlier.
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Full-time
Closing: Aug 24, 2026 |
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