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Job DescriptionTe Whiwhinga mahi | The opportunityWe are looking for an organised, proactive, and relationship-focused Programmes Coordinator to join our Academic Services team.This is a varied and rewarding role where you'll work at the heart of academic administration, supporting key academic processes that underpin the student journey. From coordinating scholarships and prizes to supporting programme regulations, committee activities, and important student milestones, your work will help ensure students and academic staff receive high-quality support and service.You'll collaborate with a wide range of stakeholders across the University, including academic leaders, programme advisers, central Academic Services, the Scholarships Office, and Student Hubs. No two days will be the same, and you'll have the opportunity to contribute to projects, process improvements, and initiatives that make a real difference.This is an ideal opportunity for an experienced administrator who enjoys managing complex processes, building strong relationships, and delivering excellent service in a fast-paced environment.Key responsibilities include:Coordinating academic administration and regulatory processes across the facultySupporting scholarship, prize, and award processes, including application administration and committee coordinationProviding secretariat support for academic committees, boards, and examiner meetingsCoordinating programme and course maintenance activities, including regulation amendments and calendar updatesSupporting student academic milestone activities and complex enrolment processesBuilding strong relationships with academic and professional staff across the UniversityContributing to faculty projects, events, and continuous improvement initiativesDelivering high-quality customer service and administrative support to a diverse range of stakeholdersThis is a fixed-term role for 17 months, working 18.75 hours per week. The salary range for this role is $66,000 - $70,000 prorated per annum, depending on experience.For more information, please review the Position Description. He kōrero mōu | About youYou are a highly organised administrator who enjoys bringing structure and clarity to complex processes.You thrive on building positive working relationships and take pride in delivering excellent service. Whether you're coordinating an important committee meeting, managing academic programme information, or supporting students and staff, you're known for your professionalism, attention to detail, and ability to get things done.You enjoy working both independently and as part of a collaborative team and are comfortable managing competing priorities while maintaining a high level of accuracy.Most importantly, you're motivated by contributing to an environment that supports student success and academic excellence. Ngā pūkenga motuhake | Important skills and experienceA bachelor's degree or equivalent experience gained through relevant workSound experience in using Microsoft Office, especially ExcelAt least three years' experience delivering high-quality administrative supportExperience coordinating complex processes and managing competing prioritiesExperience working effectively with a diverse range of stakeholdersStrong relationship-building and communication skillsExcellent organisational skills and attention to detailStrong analytical and problem-solving abilitiesConfidence using and navigating a variety of online systems and databasesThe following would be beneficial:Experience in a large and complex organisationCommittee secretariat or governance support experienceExperience within the tertiary education sectorKnowledge of academic administration processesAn understanding of Te Tiriti o Waitangi and a commitment to te reo Māori and tikanga Māori Ngā āhuatanga kei a mātou | What we offerThe University of Auckland provides a supportive, people-centred working environment where your wellbeing and professional development are genuinely valued. As part of our team, you’ll enjoy:Flexible employment practices where appropriateUp to 6.75% employer superannuation contributionFive weeks’ annual leaveAccess to professional development opportunitiesGenerous parental leave provisionsStaff discounts, recreation centre access, discounted parking, and wellbeing initiativesThe opportunity to work within a caring and collaborative team dedicated to supporting student wellbeing and success Me pēhea te tuku tono | How to applyApplications must be submitted online by 21/7/2026 to be considered. Please include your cover letter and CV outlining how your skills and experience align with this role.For a confidential conversation about the role, please contact Larissa Isted - [email protected] Please note that applications sent via email will not be accepted.

Job DescriptionTe Whiwhinga mahi | The opportunityWe are looking for a welcoming, organised, and customer-focused Receptionist to join our Learning and Employability teams.As the first point of contact for students, staff, and visitors to the Old Choral Hall, you'll play an important role in creating a positive and supportive experience for everyone who walks through our doors. You'll be the friendly face that helps students navigate services, answers enquiries, and ensures people feel welcomed, informed, and supported.This is a varied and people-focused role that combines frontline customer service with administrative support. Working across several teams, you'll help ensure the smooth day-to-day operation of the reception area while contributing to events, facilities coordination, and administrative activities that support student success.If you enjoy helping others, thrive in a busy environment, and take pride in delivering exceptional service, we'd love to hear from you.Key responsibilities include:Providing a warm and professional reception service for students, staff, and visitorsManaging and triaging enquiries in person, online, and over the phoneGuiding students to appropriate services, appointments, and support resourcesProviding administrative support across the Learning and Employability portfolioSupporting the organisation and delivery of events and engagement activitiesMaintaining reception, meeting, and shared spaces to ensure a welcoming environmentOrdering and replenishing supplies and consumables as requiredContributing to service excellence and continuous improvement initiativesThis is a permanent role working 37.5 hours per week. The salary range for this role is $55,634- $56,700 per annum depending on experience.For more information, please review the Position Description. He kōrero mōu | About youYou are someone who genuinely enjoys helping people and creating positive experiences.You bring a friendly, approachable manner and a calm, professional attitude, even when juggling multiple priorities. You're highly organised, enjoy working with a wide range of people, and take pride in delivering excellent customer service.Whether you're greeting visitors, assisting students, coordinating facilities, or supporting colleagues behind the scenes, you're committed to ensuring things run smoothly and efficiently.You'll thrive in this role if you enjoy being part of a collaborative team and are motivated by making a meaningful difference to the student experience. Ngā pūkenga motuhake | Important skills and experienceExcellent customer service and interpersonal skillsStrong organisational skills with the ability to manage competing prioritiesThe confidence to engage with a diverse range of students, staff, and visitorsStrong written and verbal communication skillsThe ability to learn new systems, software, and processes quicklyThe ability to work independently while contributing positively to a team environmentThe following would be beneficial:Experience in a reception, customer service, or administrative support roleExperience supporting multiple stakeholders in a busy environmentExperience working within a large or complex organisationPrevious experience within the tertiary education sectorA tertiary qualification Ngā āhuatanga kei a mātou | What we offerAt the University of Auckland, we're committed to creating an environment where our people can thrive. As part of our team, you'll enjoy:Flexible employment practices where appropriateUp to 6.75% employer superannuation contributionFive weeks' annual leaveOngoing professional development opportunitiesA supportive and inclusive workplace cultureAccess to wellbeing programmes, staff discounts, and recreation facilitiesThe opportunity to work alongside passionate teams dedicated to student successA rewarding role where you can make a real difference to the student experience every day Me pēhea te tuku tono | How to applyApplications must be submitted online by the closing date of 16/07/2026 to be considered. Please include your cover letter and CV highlighting how you can meet the abovementioned skills and experiences.Please note that we may close the advert earlier if we find a suitable candidate.Please reach out to Jodie Peterson - [email protected] for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email.

Pūmanawa Tangata | People and CultureLocated in Ōtautahi | Christchurch, Aotearoa | New Zealand Leadership opportunity on a full time, fixed term basis (12 months) Lead payroll for a large, complex and purpose-led organisation Based on campus Support a capable and cohesive team through BAU delivery and meaningful systems change Kia hiwa rā, kia hiwa rā!He hiahia, he pūkenga nōu ki te mahi a te Payroll Manager? Nāia te pōwhiri nā Te Whare Wānanga o Waitaha kia tono mai i te tūranga nei. Āu Mahi | What You Will DoThe University of Canterbury is looking for an experienced Payroll Manager to join its People and Culture team on a 12-month fixed-term basis, covering parental leave. This is an opportunity to step into a highly visible leadership role within a large, values-led organisation where accuracy, trust and service delivery are critical. With a workforce of approximately 4,000 - 4,500 people, including permanent, fixed-term and casual staff, UC's payroll environment is busy, complex and central to the smooth running of the University. Leading a team of around 10 payroll specialists and support staff, you will provide the steady, confident leadership needed to keep BAU payroll delivery running well, while supporting the team through a period of change. Alongside BAU, UC is progressing a significant HR and finance systems project, including the implementation of Workday. While this role is not responsible for leading that project, it will sit close to the change. You will be working in the current PeopleSoft environment, helping the team stay focused, supported and ready as the organisation moves toward a new system future. Reporting to the Director, People and Culture, you will lead a capable payroll team and take responsibility for the quality, compliance and performance of the payroll function. This role will suit someone who enjoys the balance of technical payroll leadership, people leadership and operational problem-solving. You will be joining a supportive People and Culture environment, leading a close-knit team that knows its work well and needs someone who can bring clarity, confidence and momentum. Key responsibilities will include: Leading, supporting and developing the payroll team Ensuring accurate and timely fortnightly payroll delivery Overseeing payroll compliance, PAYE, audit and quality assurance requirements Managing payroll risks, controls, reporting and business continuity processes Supporting effective use of PeopleSoft and related payroll systems Working closely with People and Culture, Digital, Finance, auditors and external advisors Providing visible, practical leadership during a period of systems change Mōu | Who You AreYou will be an experienced payroll professional who knows how important good payroll leadership is. You understand the detail, the deadlines and the compliance requirements, but you also know that successful payroll teams need trust, structure and clear communication.You may come from a large corporate, public sector, tertiary, health, local government, shared services or similarly complex environment. What matters most is that you can step in with confidence, build credibility quickly and lead a capable team without needing to reinvent everything on day one. You will bring: Significant payroll experience within a large or complex organisation Proven people leadership experience Strong understanding of payroll legislation, PAYE, audit and compliance processes Experience with large payroll or HRMS systems, ideally PeopleSoft, Oracle, Workday or similar Sound judgement and strong problem-solving ability Confidence working with senior stakeholders A calm, practical and collaborative leadership style An alignment with our organisation's values and culture, promoting a positive and inclusive work environment. This is a great opportunity for someone who enjoys leading from the front, supporting good people and making sure an essential business function is delivered with accuracy, care and confidence Mahi Ngātahi | Who You Will Work WithWe recognise and value people as our most precious resource and the mahi undertaken in the People and Culture Team is the catalyst for positive changes in our organisation. Our Payroll Team are a bunch of dedicated professionals passionate about what we do, and we love to have fun while we do it. Check us out here. Ngā Painga o UC | Why UCWe offer a range of benefits, for more information, please visit us: https://www.canterbury.ac.nz/about-uc/work-at-uc/benefits-working-uc . (For more information about Te Whare Wānanga o Waitaha | University of Canterbury, please visit https://www.canterbury.ac.nz/ ) The closing date for this position is: 19 July 2026 (midnight, NZ time)Pēhea te tono mai | How You Apply For a confidential discussion, please contact Heather Ewing, Recruitment Consultant at Bishop Associates on 03 ••• •667 or email hea••••@bishopassociates.co.nz. Please do not apply directly on our UC careers website. Job Details Reference # 33041 Posted on 09 Jul 2026 Closes on 19 Jul 2026 23:55 Location(s) Christchurch Expertise Finance, Human Resources Job level(s) Management Work type(s) Fixed term full-time More details (document) Payroll Manager PD 2024.pdf Position description 1 Position description 2 Position description 3 Position description 4

Are you passionate about turning data into meaningful workforce insights?Do you have a background in HR, business, workforce analytics, or a related discipline?Have you got experience working with HRMS, payroll and/or finance systems, and reporting environments?Kōrero mō te tūranga - About the roleTe Herenga Waka - Victoria University of Wellington is seeking a highly capable Senior HR Reporting & Insights Analyst to join our HR Applications, Reporting & Insights team. This is an exciting opportunity for an experienced analyst who enjoys working with complex data, influencing decision-making, and helping shape the future of workforce planning and people analytics across the University.In this senior specialist role, you will lead the development and delivery of strategic HR reporting, workforce analytics, forecasting, and insights that support decision-making at all levels of the University. Working closely with Te Pūmanawa Tāngata - Human Resources, Finance, Te Tai Matihiko - Digital Solutions, and senior leaders, you will provide expert advice on data integrity, reporting frameworks, workforce trends, and remuneration analysis.Key responsibilities:Develop and maintain HR reporting and analytics frameworks that support strategic and operational decision-making.Deliver workforce analytics, forecasting, benchmarking, and modelling across areas such as remuneration, turnover, leave, absenteeism, staffing costs, and workforce planning.Produce high-quality reporting and insights for University leadership, Human Resources, Finance, external agencies, and other stakeholders.Lead continuous improvement initiatives that enhance reporting processes, data quality, automation, and information sharing.Contribute to strategic projects and initiatives by providing workforce data, analytics, and expert advice.Ō pūmanawa - About youYou will be an experienced analyst with a strong background in HR, payroll, workforce reporting, business intelligence, or a related field. You will combine technical expertise with excellent stakeholder engagement skills and the ability to translate data into practical insights.Key requirements:Significant experience in HR, business, workforce analytics, or a related discipline, including experience in a senior analytical role.Experience working with HRMS, payroll and/or finance systems, and reporting environments.Strong analytical and modelling skills, including workforce forecasting and quantitative analysis.•Advanced reporting and data analysis skills, including SQL.Advanced capability with Microsoft technologies, including Excel, Power BI, Power Automate, SharePoint, and the wider Microsoft 365 suite.Excellent communication skills and the ability to build productive relationships across diverse stakeholder groups.A commitment to continuous improvement, collaboration, and delivering high-quality outcomes.If you are passionate about workforce analytics, reporting, and using data to drive meaningful organisational outcomes, we would love to hear from you.Role Description: Click here to see further information, including salary details.If this link is not available, click 'apply' to view this on the University career's page.Close date for vacancy: 23 July 2026.Contact details for vacancy: If you have any questions regarding this role, please get in touch with Yvonne Wu ([email protected]).How to apply: Please ensure you are applying for this role directly on our career's page and not via email. When applying for this position, candidates must submit supporting documents along with their resume, such as a cover letter. Applicants who do not have residency or citizenship and require a visa to work at the University must clearly indicate their visa status in their application and understand that if they do not have a current, relevant visa, they will need to secure this independently.About UsMō Te Herenga Waka - About Our University Te Herenga Waka - Victoria University of Wellington is renowned for its high-quality research and exceptional teaching. We attract people from around the world. Our university campus spans Te Whanganui-a-Tara Wellington - the creative, scientific and political centre of Aotearoa New Zealand - and our students thrive on the connections we have made here. Explore the many benefits of working at Te Herenga Waka - Victoria University of Wellington. Find out where you fit in our strategic direction and learn more about our research expertise.