Executive Assistant

Job Description:

Executive Assistant (at the rank of Clerk II) in the In-service Teacher Education Programme (INSTEP) Office of the Faculty of Education (Ref.: 536389)

We are looking for an Executive Assistant to join the In-service Teacher Education Programme (INSTEP) Office of the Faculty of Education.

The Role

The appointee will provide administrative and clerical support for in-service teacher professional development programmes and consultancy/research projects commissioned by external agencies, including the Education Bureau. Responsibilities include coordinating and managing programme applications and admissions, handling enquiries, delivering services, and evaluating outcomes. The appointee will also draft correspondence, reports, and meeting notes, manage financial matters, and perform other assigned duties. The role may involve occasional work on weekday evenings and/or Saturdays.

Qualifications and Qualities

Applicants should possess a Bachelor’s degree with at least 2 years of relevant work experience, preferably in the government and/or tertiary institutions. A strong command of both written and spoken English and Chinese is essential. Proficiency in IT, including word processing in both languages and PC applications (such as MS Word, Excel, PowerPoint, and Outlook), is required. Applicants should demonstrate good organisational, interpersonal, communication, problem-solving and report-writing skills, with the ability to prioritise multiple tasks and work both independently and collaboratively. They should be fast learners, self-motivated, eager to learn, responsible, flexible, and detail-oriented.

What We Offer

The appointment will be made on a fixed-term full-time contract for 2 years, to commence as soon as possible with the possibility of renewal subject to satisfactory performance. A highly competitive salary commensurate with qualifications and experience will be offered, together with contract-end gratuity and University contribution to a retirement benefits scheme, totaling up to 10% of basic salary. Other benefits include annual leave and medical benefits.

How to Apply

The University only accepts online application for the above post. Applicants should apply online and upload an up-to-date C.V. Review of applications will start as soon as possible and continue until June 16, 2026, or until the post is filled, whichever is earlier. Shortlisted candidates will be invited to attend a written test and an interview.