Executive Officer/ Senior Executive Assistant (at the rank of Clerk I) /Executive Assistant (at the rank of Clerk II) (several posts) in the Division of Community Medicine and Public Health Practice, School of Public Health

Job Description:

Executive Officer/ Senior Executive Assistant (at the rank of Clerk I) /Executive Assistant (at the rank of Clerk II) (several posts) in the Division of Community Medicine and Public Health Practice, School of Public Health (Ref.: 536186), to commence as soon as possible, on a one-year temporary basis or two-year fixed-term basis, with the possibility of renewal subject to satisfactory performance and funding availability.

Applicants should possess a Bachelor’s degree or above, with at least 2-3 years’ working experience. They should be versatile in general office administration and project management, and preferably with experience in finance functions such as budgetary control, payment and receipt processing in public/quasi-government sectors. They should have an excellent command of English and Chinese (including Putonghua), good organizational, problem-solving, communication and interpersonal skills, high IT proficiency, and the ability to work independently with initiative. They should be a good team player; be able to prioritize multiple tasks efficiently to meet strict deadlines; be meticulous and attentive to details; and be tactful in dealing with sensitive and confidential issues. Work experience in tertiary institutions would be an advantage. Good candidates with less experience may be considered for appointment as Senior Executive Assistant or Executive Assistant. Fresh graduates with good potentials and strong academic background may also be considered.

The appointees will provide executive support to the FAMILY Cohort team of the School of Public Health, which includes but not limited to office administration, finance (e.g. procurement, reimbursement, tendering and invoicing), human resources and file documentation, and perform other duties as assigned by supervisors. They will assist the team with the development and operation of various large-scale public health research projects, and may support investigators and committees on overall project management. They are expected to build and maintain strong working relationships with both internal and external stakeholders to facilitate smooth operation of the team and relevant projects. Enquiries about the duties of the post should be sent to [email protected]. Information about the School can be obtained at http://sph.hku.hk.

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits. The appointments on fixed terms will attract a contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary.

The University only accepts online application for the above posts. Applicants should apply online and upload an up-to-date C.V. Review of applications will commence as soon as possible and continue until August 5, 2026, or until the post is filled, whichever is earlier.