Senior Executive Assistant (at the rank of Clerk I)

Job Description:

Senior Executive Assistant (at the rank of Clerk I) in the Department of Civil Engineering (Ref.: 534593) (to commence in July 2026, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to satisfactory performance)

Applicants should possess a good Bachelor’s degree, with at least 2 years’ relevant work experience. Non-degree holders with at least 5 years’ relevant experience will also be considered. They should have a good command of written and spoken English and Chinese (including Putonghua); good communication, organizational and problem-solving skills; IT proficiency and the ability to prioritize multiple tasks efficiently to meet tight deadlines. They should also be attentive to details, a good team player with self-motivation and a strong sense of responsibility.

The appointee will be responsible for the Department’s finance administration and will:

• provide administrative support to the budgeting and financial matters of the Department, including procurement administration, processing of payments, purchase orders, invoices and reimbursement claims, maintain inventory of equipment, etc;
• manage grants and donation through communication and coordination with different stakeholders;
• assist in budgetary control planning, preparation of statement and reports and undertake other duties as assigned.

Shortlisted candidates will be invited to attend a written test and an interview.

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

The University only accepts online application for the above post. Applicants should apply online and upload an up-to-date C.V. Review of applications will commence as soon as possible and continue until June 30, 2026 or until the post is filled, whichever is earlier.