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Have you got excellent interpersonal, written and verbal communication skills?Can you stay calm and confident when communicating with people who are stressed?Do you have reception experience providing a high quality, client centred customer service?Kōrero mō te tūranga - About the roleTe Herenga Waka - Victoria University of Wellington is currently recruiting for a Mata Ahupae - Office Coordinator to join the Mana Taurite me te Oranga Tauira - Student Equity and Wellbeing team on a fixed-term, full-time basis.This role is based at our Kelburn campus in Wellington and is a fixed-term position until 18 December 2026 to cover a staff secondment.The Mata Ahupae - Office Coordinator is the welcoming face of the service, providing a high quality reception service to students and others accessing the service. The Mata Ahupae - Office Coordinator also coordinates communications, finance, human resources, and student feedback processes, and works closely with another Office Coordinator to ensure the smooth and effective delivery of services.Our multi-disciplinary team is high performing and rich in disability expertise. We have 11 office-based staff and provide support to over 2400 students. Key responsibilities: Reception: Provide a welcoming, inclusive and customer focused reception service for students, staff and visitors, supporting timely access to Mana Taurite me te Oranga Tauira - Student Equity and Wellbeing and related support. Administration: Provide high quality administrative support for the efficient and effective delivery of Mana Taurite me te Oranga Tauira - Student Equity and Wellbeing services. Human Resources: Support recruitment, onboarding and employment administration processes to support staff throughout their employment lifecycle. Finance: Coordinate financial administration, including payment of accounts, expenditure tracking and reconciliation activities, to support effective financial management. Cross service collaboration: Work closely and collaboratively with University staff and services to facilitate seamless support, referrals and positive outcomes for students. Ō pūmanawa - About youKey requirements:Proven reception experience providing a high quality, client centred customer service (ideally in a health or disability setting) with excellent customer service skills.The ability to maintain confidentiality and personal boundaries.Strong organisational skills and excellent attention to detail.Excellent interpersonal, written and verbal communication skills. An interest in working with financial and human resource systems. Knowledge and awareness of the issues for disabled people.Ability to stay calm and confident when communicating with people who are stressed. Ability to be adaptable, flexible and proactive.Strong organisational skills and understanding of administration best practice.Advanced Microsoft Office experience and high typing speed (at least 70pwm).Proven experience in office organisation and client-centred innovation. Proven experience in teamwork, working collaboratively and developing professional relationships.Commitment to application of Te Tiriti o Waitangi in an educational context.We offer you:Ability to work from home one day a fortnight.Consistent working hours Mon-Fri 8:30am-4:30pm, with no requirement to work after hours.Regular supervision and guidance. Competitive salary band: $67,591 to $92,821 per annum.Professional development.People enjoy working in our team because we have an innovative culture and they can make a positive difference. Role Description: Click here to see further information, including salary details. If this link is not available, click 'apply' to view this on the University careers page. Close date for vacancy: 20 July 2026.Contact details for vacancy: If you have any questions regarding this role please get in touch with Amanda Shrapnell for a confidential discussion (04 463 0061, [email protected]). How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. Applicants who do not have residency or citizenship and require a visa to work at the University must clearly indicate their visa status in their application and understand that if they do not have a current, relevant visa, they will need to secure this independently.Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date.About UsMō Te Herenga Waka - About Our University Te Herenga Waka - Victoria University of Wellington is renowned for its high-quality research and exceptional teaching. We attract people from around the world. Our university campus spans Te Whanganui-a-Tara Wellington - the creative, scientific and political centre of Aotearoa New Zealand - and our students thrive on the connections we have made here. Explore the many benefits of working at Te Herenga Waka - Victoria University of Wellington. Find out where you fit in our strategic direction and learn more about our research expertise.

Job DescriptionTe Whiwhinga mahi | The opportunityWe are currently seeking an experienced General Practitioners to join our supportive and collaborative team.In this role, you will provide high-quality, patient-centred primary health care to a diverse student population. Working within a multidisciplinary team of doctors, nurses, counsellors, and psychologists, you will support students’ physical and mental wellbeing, helping them navigate the unique challenges of university life. This is a rewarding opportunity to work in a wellbeing-focused environment where preventative care, early intervention, and holistic support are at the heart of the service we provide. Your work will make a meaningful difference to students at a pivotal stage of their lives.Please note that we offer 20 minute appointments to our patients.Key responsibilities include:Providing skilled health assessment, diagnosis, and treatment services in line with current best practice and professional standardsDelivering patient-centred care that supports both physical and mental wellbeingWorking collaboratively with nurses, counsellors, and other health professionals to provide integrated careManaging referrals, documentation, follow-up care, and case management in a timely and professional mannerSupporting preventative health initiatives, including screening programmes, vaccinations, and health educationProviding travel health advice and vaccinations where requiredAssessing aegrotat applications and providing appropriate academic health advocacyBuilding strong relationships with internal and external healthcare providers and referral agenciesThese are permanent positions, and we are flexible with hours — we welcome applications from both full-time and part-time practitioners, depending on your availability.For more information, please review the Position Description. He kōrero mōu | About youYou are a compassionate and experienced clinician who enjoys working with young adults and supporting diverse communities. You bring strong clinical judgement, excellent communication skills, and a calm, professional approach to patient care.You will bring:Registration as a medical practitioner in New Zealand with a current NZMC Practising Certificate and indemnity insuranceFellowship of the Royal New Zealand College of General Practitioners.At least two years’ experience in General Practice, ideally including primary or emergency careCurrent CPR or Advanced Life Support certificationExperience working in a multidisciplinary healthcare environmentProven experience working with young adults and diverse communitiesConfidence using clinical systems such as MedTech or similar practice management softwareExperience working within a university or student-focused health service would be an advantage but is not essential. Ngā āhuatanga kei a mātou | What we offerThe University of Auckland is New Zealand's leading University and maintains significant computational, laboratory, and analytic facilities. Auckland is frequently rated as one of the world's most liveable cities. The University is committed to providing an excellent working environment through the following:Up to 6.75% company superannuation schemeA competitive salary with five weeks' annual leaveIn addition, we also offer career development programs, discounted car parking, a generous parental leave allowance, childcare, and other discounts on internal and external services. For more information, please visit Staff Benefits. How to apply | Me pēhea te tuku tono Applications must be submitted online, by the closing date of 4/08/2026 to be considered. For any job-specific questions, please reach out to Tania Abernethy-Jones - [email protected]. Please include your cover letter and/or CV highlighting how you can meet the skills and experiences detailed above. 

Job DescriptionTe Whiwhinga mahi | The opportunityWe are looking for an organised, proactive, and relationship-focused Programmes Coordinator to join our Academic Services team.This is a varied and rewarding role where you'll work at the heart of academic administration, supporting key academic processes that underpin the student journey. From coordinating scholarships and prizes to supporting programme regulations, committee activities, and important student milestones, your work will help ensure students and academic staff receive high-quality support and service.You'll collaborate with a wide range of stakeholders across the University, including academic leaders, programme advisers, central Academic Services, the Scholarships Office, and Student Hubs. No two days will be the same, and you'll have the opportunity to contribute to projects, process improvements, and initiatives that make a real difference.This is an ideal opportunity for an experienced administrator who enjoys managing complex processes, building strong relationships, and delivering excellent service in a fast-paced environment.Key responsibilities include:Coordinating academic administration and regulatory processes across the facultySupporting scholarship, prize, and award processes, including application administration and committee coordinationProviding secretariat support for academic committees, boards, and examiner meetingsCoordinating programme and course maintenance activities, including regulation amendments and calendar updatesSupporting student academic milestone activities and complex enrolment processesBuilding strong relationships with academic and professional staff across the UniversityContributing to faculty projects, events, and continuous improvement initiativesDelivering high-quality customer service and administrative support to a diverse range of stakeholdersThis is a fixed-term role for 17 months, working 18.75 hours per week. The salary range for this role is $66,000 - $70,000 prorated per annum, depending on experience.For more information, please review the Position Description. He kōrero mōu | About youYou are a highly organised administrator who enjoys bringing structure and clarity to complex processes.You thrive on building positive working relationships and take pride in delivering excellent service. Whether you're coordinating an important committee meeting, managing academic programme information, or supporting students and staff, you're known for your professionalism, attention to detail, and ability to get things done.You enjoy working both independently and as part of a collaborative team and are comfortable managing competing priorities while maintaining a high level of accuracy.Most importantly, you're motivated by contributing to an environment that supports student success and academic excellence. Ngā pūkenga motuhake | Important skills and experienceA bachelor's degree or equivalent experience gained through relevant workSound experience in using Microsoft Office, especially ExcelAt least three years' experience delivering high-quality administrative supportExperience coordinating complex processes and managing competing prioritiesExperience working effectively with a diverse range of stakeholdersStrong relationship-building and communication skillsExcellent organisational skills and attention to detailStrong analytical and problem-solving abilitiesConfidence using and navigating a variety of online systems and databasesThe following would be beneficial:Experience in a large and complex organisationCommittee secretariat or governance support experienceExperience within the tertiary education sectorKnowledge of academic administration processesAn understanding of Te Tiriti o Waitangi and a commitment to te reo Māori and tikanga Māori Ngā āhuatanga kei a mātou | What we offerThe University of Auckland provides a supportive, people-centred working environment where your wellbeing and professional development are genuinely valued. As part of our team, you’ll enjoy:Flexible employment practices where appropriateUp to 6.75% employer superannuation contributionFive weeks’ annual leaveAccess to professional development opportunitiesGenerous parental leave provisionsStaff discounts, recreation centre access, discounted parking, and wellbeing initiativesThe opportunity to work within a caring and collaborative team dedicated to supporting student wellbeing and success Me pēhea te tuku tono | How to applyApplications must be submitted online by 21/7/2026 to be considered. Please include your cover letter and CV outlining how your skills and experience align with this role.For a confidential conversation about the role, please contact Larissa Isted - [email protected] Please note that applications sent via email will not be accepted.

___________DIVISIONAL SERVICES AND ADMINISTRATIONFACULTY OF DENTISTRY | TE KAUPEKA PŪNIHO• Join New Zealand's leading Faculty of Dentistry and contribute to shaping the future oral health workforce.• Salary 6.75% Superannuation 5 weeks annual leave.• Career Development tertiary study benefit.• On-going professional development opportunities.The role/Te mahiWe are seeking two Administrators to join the Faculty of Dentistry: one permanent position and one fixed-term position to cover maternity leave.As an organised and customer-focused administrator, you will join a team providing essential support to our undergraduate and postgraduate dental programmes and dental hospital services. You will also play an important role in supporting the education of New Zealand's future dental and oral health professionals.In this varied role, you will provide proactive administrative support and become a trusted point of contact for students, staff, and visitors.Key responsibilities include:• Acting as the first point of contact for internal and external stakeholders, responding to a wide range of enquiries via telephone, email, and in person.• Supporting academic staff with teaching-related and general administrative activities, including teaching space bookings, diary management, travel arrangements, and the coordination of Faculty and teaching-related events.• Providing financial and purchasing administration, including processing transactions, invoices, PCard reconciliations, banking, reimbursements, procurement activities, and related documentation in accordance with University policies and procedures.• Maintaining accurate and well-organised administrative filing systems to support efficient and effective service delivery.Your skills and experience/Kā pūkeka me kā wheakoAlongside strong administrative and coordination skills, a commitment to providing excellent customer service is essential for success in this role.We are looking for candidates who have:• Experience in a busy administrative environment where high levels of customer service are required.• A positive attitude, sense of humour, and inquisitive mindset.• Excellent organisational and time management skills, with the ability to prioritise competing demands.• A genuine commitment to delivering exceptional service.• The ability to work independently while contributing positively to a collaborative team environment.• Proficiency in the Microsoft Office suite.• A commitment to working in a culturally safe and respectful manner, together with an understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values.About our team/Mō te tīmaDivisional Services and Administration are a team of highly skilled professional staff responsible for delivering an outstanding student and staff experience through high quality, effective service delivery to all the University’s internal and external customers.As an Administrator in the Faculty of Dentistry, you will be working within a faculty dedicated to teaching and training dentists, dental specialists, oral health therapists and dental technicians, while also providing best-practice dental services to the local community.Further details/Pūroko We are recruiting for one permanent full-time position (37.5 hours per week) and one full-time fixed-term position through to 30 September 2027. Both positions are based in Ōtepoti, Dunedin.The appointment range for this role is $63,508 to $68,185. Top of Range $73,640.You must have the right to live and work in New Zealand to apply for this position.The Administrator function includes Kaiwhakahaere Tari positions, which support the implementation of our Māori Strategic Framework. If you are interested in these positions, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process. The salary range for Kaiwhakahaere Tari roles are $69,931 to $80,285.The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.The University is committed to meeting its obligations under the Children Act 2014. Candidates who successfully make the final stages of the recruitment process will be required to undergo a safety check. For further information on the safety check process please click here.For further information regarding the roles, please contact Holly He, via the contact details below.Application/Tono To submit your application (including your CV and cover letter), please click the apply button.Applications quoting reference number 2601011 close on Sunday, 19 July 2026.Applications may be reviewed as they are received. The University reserves the right to close this vacancy at any time.Additional InformationContact: Holly HePosition details: Job DescriptionFurther Information: Department WebsiteCreate an email with a link to this vacancy: Create emailLocation: About Dunedin