Clerk I/ Clerk II in the HKU Tech Landmark

Job Description:

Clerk I/ Clerk II in the HKU Tech Landmark (TLM) (Ref.: 536801) (to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to funding availability and satisfactory performance)

Requirements

Applicants should possess a Bachelor’s degree in Business Administration, Commerce, Facility Management or a related field with at least 5 years of full-time clerical, administrative or facilities support experience. Applicants with accounting knowledge or relevant bookkeeping experience are highly preferred.

They should have a professional, practical command of covering the following core duties:

(i) Daily administrative support for facility management, including filing maintenance records, contractor service documents, and asset inventory files;

(ii) Assist in simple procurement paperwork, quotation collation, payment document preparation and expense record keeping; basic accounting skills for petty cash, invoice reconciliation and cost filing will be a major advantage.

Applicants should possess patient, meticulous and organised work attitudes; demonstrate good communication skills to liaise with researchers, admin staff and technical staff; be capable of handling multiple clerical tasks simultaneously with tight deadlines; have a good command of spoken Chinese; and have basic written and spoken English. Those with lower qualifications and/or less experience may be considered for appointment as Clerk II.

Main Duties and Responsibilities

The appointee will provide full clerical and administrative back-end support to the facility management team for the entire TLM office. He/she will sort, archive and digitise all documents, including but not limited to maintenance service records, inspection logs, vendor contracts and building compliance documents systematically. He/she will assist with financial clerical work, including collating supplier quotations, filing invoices, recording petty cash expenditure, and reconciling simple facility operating expenses; candidates with accounting knowledge can independently assist with basic bookkeeping and cost summary preparation.

What We Offer

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

How to Apply

The University only accepts online application for the above post. Applicants should apply online and upload an up-to-date C.V. Review of applications will start as soon as possible and continue until August 31, 2026, or until the post is filled, whichever is earlier.