Assistant Manager (at the rank of Executive Officer) in the Faculty of Science

Job Description:

Assistant Manager (at the rank of Executive Officer) (several positions) in the Faculty of Science (Ref: 536911) (to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to satisfactory performance)

The Faculty of Science is seeking high-calibre, proactive Assistant Managers (at the rank of Executive Officer) for multiple positions within our team. Successful candidates will provide support in one of the following areas: (1) academic programme administration; or (2) admissions and community outreach.

1. Academic Programme Administration

The appointee will be responsible for a wide range of administrative and coordination work in support of undergraduate/taught postgraduate programmes, including:

• Handling administrative matters related to undergraduate/taught postgraduate curricula, including examinations, teaching & learning matters, course enrolment, timetabling, graduation, experiential learning, student exchange, academic advising, and student matters;
• Liaising with students, academic staff and external parties to ensure the smooth delivery of programme-related services;

2. Admissions & Community Outreach

The appointee will undertake a broad array of administrative and coordination tasks in taught postgraduate admissions administration and outreach, including:

• Handling taught postgraduate matters, developing admissions strategies, conducting data analysis, and preparing admissions reports;
• Organizing Faculty-wide events, including lectures, visits and admissions activities;

Qualifications and Qualities

• A recognized Bachelor’s degree;
• 5 to 8 years of solid, relevant work experience, preferably in a tertiary education setting;
• A good command of written and spoken English and Chinese, including Putonghua;
• Strong organizational, communication, analytical and interpersonal skills, with good IT proficiency and the ability to develop creative solutions to problems;
• A proactive attitude, together with a strong sense of responsibility and professionalism;
• Ability to work independently and collaboratively as part of a team, manage multiple tasks under pressure to meet tight deadlines, and with prior supervising experience.

Shortlisted candidates will be invited to attend a written test and an interview.

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

The University only accepts online application for the above posts. Applicants should apply online and upload an up-to-date C.V. Review of applications will commence as soon as possible and continue until August 4, 2026, or until the posts are filled, whichever is earlier.