Office Manager, Future Learning and Development

Job Description:

Ako Anamata | Future Learning and Development

Located in Ōtautahi | Christchurch, Aotearoa | New Zealand

• Full-time (37.5 hours) / (0.8 – 0.9 FTE, would be considered)
• Permanent (continuing) position

Kia hiwa rā, kia hiwa rā!
He hiahia, he pūkenga nōu ki te mahi a te Office Manager? Nāia te pōwhiri nā Te Whare Wānanga o Waitaha kia tono mai i te tūranga nei.

Āu Mahi | What You Will Do
As the Office Manager for the Future Learning and Development team, you will play a key role in ensuring smooth operations and strategic coordination. You will provide high-level executive support, manage governance activities, and lead administrative functions that contribute to the team's overall success.

You will anticipate the team’s needs, build strong relationships, and uphold a values-driven workplace culture that makes you a trusted and valued member of any team. You will:

• Support the Dean and Leadership team by managing diaries, meetings, and correspondence.
• Lead and oversee the Future Learning and Development administrator, ensuring efficient delegation and task completion.
• Coordinate board and governance activities, including agenda preparation and minute-taking.
• Manage office operations, procurement, and budget tracking to support strategic goals.
• Drive process improvements to enhance efficiency and streamline administrative workflows.

Key Skills Required

• Minute taking and action tracking
• Records and document management
• Database management and data entry
• Financial administration (purchase orders, invoices, expense claims)
• Stakeholder relationship management
• Project coordination
• Process improvement
• Report preparation
• Scheduling and logistics coordination
• Varied day-to-day administrative office tasks

Mōu | Who You Are
You will have 5+ years in a similar Executive Assistant or Senior Administrator role, and have:

• excellent organisational skills to thrives in a fast-paced environment
• experience managing multiple senior leader calendars
• experience leading process reviews and innovative administrative process changes
• managing multiple priorities while ensuring seamless operations
• administrative leadership skills with the ability to motivate and manage a small team
• expertise in project coordination and strategic administration processes
• ability to seamlessly transition between higher-level responsibilities and day-to-day administrative tasks
• advanced Microsoft Office proficiency, particularly in Excel and Teams
• a commitment to continuous improvement, inclusivity, and cultural awareness
• build strong relationships and uphold a values-driven workplace culture makes you a trusted and valued member of any team.

This is a fast-paced and varied position where every day brings something different. Your problem-solving skills and ability to balance multiple responsibilities will be matched by your flexibility and willingness to support general office administration as required.

Mahi Ngātahi | Who You Will Work With
UC's Office of Future Learning and Development partners with academic staff to positively impact the quality of teaching and learning using educational technologies. We empower our learning communities to realise their potential by driving future-focused educational opportunities and innovative learning design. We work with faculty to co-design flexible, hybrid, and online courses and to enhance face-to-face courses with technology tools and applications.

For more information about our team, please visit us @Future Learning and Development

Ngā Painga o UC | Why UC
Ngā Uara | Our Values of manaakitanga, whanaungatanga and tiakitanga guide our decisions and behaviour and provide a roadmap for how we do things at UC, affirming our commitment to pastoral care and support for our ākonga and staff. They challenge and inspire us to be the best we can and make UC a great place to work and study. For more info on Ngā Uara | Our Values visit us here.

We offer a range of fantastic benefits including flexible work practices, study opportunities and generous superannuation and leave provisions. For more information, please visit us: https://www.canterbury.ac.nz/about-uc/work-at-uc/benefits-working-uc . For more information about Te Whare Wānanga o Waitaha | University of Canterbury, please visit https://www.canterbury.ac.nz/

The closing date for this position is: Sunday, 2 August 2026 (midnight, NZ time)
Please note applications will be reviewed as they are received, and interviews may take place before the close date.

Pēhea te tono mai | How You Apply

Applications for this position must be submitted via our careers website and should include a cover letter and resume.

Please note, we do not accept applications by email, however we are happy to answer your queries in relation to the application process, please forward these to [email protected]

You must have Aotearoa New Zealand or Australian citizenship/permanent residency to be considered for this role.