Executive Officer

Job Description:

Executive Officer in the Staffing and Office Administration Unit of the Estates Office (Ref.: 536799)

We are looking for an Executive Officer to join the Estates Office.

The Role

The appointee will play a multi-tasking role in assisting the Administrative Assistant I to lead two teams in providing a full spectrum of Human Resources and Office Administration support to the Estates Office. He/she will also assist in organising training workshops, departmental events and meetings, reviewing office operations, streamlining workflows, implementing the e-Filing system, drafting formal proposals and reports, handling sensitive and confidential matters, and performing other duties as assigned.

Enquiries about the post should be sent to [email protected].

Qualifications and Qualities

• A recognized Bachelor’s degree with at least 5 years’ solid administrative work experience, of which a minimum of 2 years should be at supervisory level, preferably in human resources or a related field, or in tertiary institutions;
• Excellent command of written and spoken English and Chinese;
• Strong interpersonal, communication, organizational and problem-solving skills;
• A good sense of tact in handling sensitive and confidential information;
• Self-motivated, able to work independently with minimal supervision, attentive to detail, and exhibit a strong sense of responsibility and a positive, collaborative mindset; and
• Proficient in computer applications, including MS Office, PowerPoint, Excel, and Chinese word processing.

What We Offer

The appointment will be made on fixed-term full-time contract for 2 years, to commence as soon as possible with the possibility of renewal subject to satisfactory performance. A highly competitive salary commensurate with qualifications and experience will be offered, together with contract-end gratuity and University contribution to a retirement benefits scheme at 10% of basic salary. Other benefits include annual leave and medical benefits.

How to Apply

The University only accepts online application for the above post. Applicants should apply online and upload an up-to-date C.V. Review of applications will start as soon as possible and continue until July 30, 2026, or until the post is filled, whichever is earlier.