Executive Assistant (at the rank of Clerk II)

Job Description:

Executive Assistant (at the rank of Clerk II) in the Joint University Programmes Admissions System (JUPAS) Office (Ref: 536739) (to commence as soon as possible, on a one-year full-time temporary basis, with the possibility of renewal subject to satisfactory performance)

About the Office

The JUPAS Office administers the centralised application system for admission to full-time undergraduate programmes offered by participating-institutions in Hong Kong. We are committed to providing accurate, timely, and increasingly user-focused services to applicants, and other key stakeholders, ensuring fairness, transparency, and operational excellence throughout the admissions process. Information about the Office is available at https://www.jupas.edu.hk.

About the Role

The JUPAS Office is seeking a mature, proactive and detail-oriented individual to join the Administration and Operation Team. The appointee will be responsible for providing clerical and administrative support, with key duties including:

1. General office administration and support;
2. Procurement, bookkeeping and accounting duties, such as handling quotations, payments, purchase orders, and assisting in budgetary control;
3. Operational support and user acceptance test (UAT) for the JUPAS digital platforms;
4. Handle and manage application data and documents;
5. Liaise among different units and stakeholders; and
6. Perform other duties and responsibilities as assigned.

About the Requirements

Applicants should preferably possess:

1. A good Bachelor’s degree with at least 2 years of relevant administrative and clerical experience, preferably gained in tertiary institutions;
2. Experience in procurement, accounting and budgetary control will be an advantage;
3. A good command of both spoken and written English and Chinese, preferably with fluency in Cantonese and Putonghua;
4. Effective communication, coordination and interpersonal skills; experience in communicating with different stakeholders will be an advantage;
5. High attention to detail is essential for maintaining high data accuracy and consistency;
6. Good numerical sense and an appropriate level of IT skills;
7. A responsible, self-motivated team player; and be flexible to prioritise tasks efficiently to meet tight deadlines.

What We Offer

A highly competitive salary commensurate with qualifications and experience will be offered, along with annual leave and medical benefits.

How to Apply

The University only accepts online application for this position. Applicants should apply online and upload a covering letter and an up-to-date C.V. Review of applications will commence as soon as possible and continue until July 31, 2026, or until the post is filled, whichever is earlier. Shortlisted candidates will be invited to attend a written test and an interview. Information about the Office is available at https://www.jupas.edu.hk.

Applicants who have responded to the previous advertisement (Ref: 534502) need not re-apply.