Financial Operations Officer

Job Description:

Support the University’s finance operations through accounts payable, receivable, reconciliations and process improvement in a collaborative team.

• Collaborative and supportive finance team
• Flexible work environment and career development
• Competitive salary and University benefits

Ngā kōrero mō te tūranga – About the role

We are seeking a Financial Operations Officer to join our Finance & Analytics Directorate. This role supports the delivery of efficient, accurate and customer-focused financial operations across the University, contributing to the integrity of financial information and the smooth running of key transactional finance processes.

Working across accounts payable, accounts receivable, cash management and procure-to-pay activities, you will play an important role in ensuring transactions are processed accurately, reconciliations are completed on time, and stakeholders receive high-quality support.

Key responsibilities include:

• Processing accounts payable and accounts receivable transactions accurately and within agreed timeframes
• Supporting procure-to-pay activities, including invoice processing and vendor management
• Completing bank, clearing and control account reconciliations and resolving variances
• Maintaining supplier and customer records in line with controls, policies and procedures
• Responding to financial queries from internal and external stakeholders
• Assisting with month-end activities, including journals, accruals and reconciliations
• Contributing to process and system improvements across Financial Operations
• Providing support and coverage across the wider Financial Operations team as required

Salary will be in the range of $60,046 to $72,636 per year, based on skills, knowledge and experience brought to the position. This is a full-time role (37.5 hours a week), based on our Hillcrest Campus.

For more information on the role please see the position description. All applications must be submitted through the online portal; emailed applications will not be accepted.

Ko wai koe? – Who are you?

You will bring experience in financial operations, with exposure to accounts payable, accounts receivable and/or cash management functions. You will enjoy working in a structured environment, have a strong eye for detail, and take pride in delivering accurate, timely and customer-focused service.

You will also demonstrate:

• Experience working with an ERP system such as Oracle or a similar platform
• Strong attention to detail and commitment to data accuracy
• Sound organisational and administrative skills
• The ability to prioritise competing tasks and meet service deadlines
• Strong communication and relationship-building skills
• A collaborative approach and willingness to support team objectives
• Experience using Microsoft 365 applications

A qualification in accounting, finance, business administration or a related discipline is advantageous; however, equivalent practical experience will be equally valued.

Ko wai mātou? – Who are we?

The Finance & Analytics team, part of the Corporate Services Group within the portfolio of the Chief Operating Officer, provides best-in-class financial services, reporting and analytics to the University.

The team manages financial systems, data, policies and procedures, ensuring the integrity and accuracy of financial information to support informed decision-making across the University. Through strong collaboration with staff and stakeholders, the team delivers high-quality financial services, performance reporting and business intelligence that support the University’s strategic objectives.

He aha ngā take me tono mai ai koe? – Why should you apply for this position?

We want you to be part of our success! Our University stands proudly on the world stage as a provider of future-focused, international education and an active player in global research. Our rankings reflect these strengths. Working with us means you’ll enjoy a satisfying work environment with many benefits.

The University of Waikato is distinctive for the diversity of its staff and students and encourages applicants with the relevant capabilities from all backgrounds to apply. Applicants must have the legal right to live and work in NZ in accordance with the NZ Immigration regulations which can be found here.

Ko te Tangata – For the People

The University of Waikato prides itself on the quality of its engagement with the communities that it serves, the provision of a world-class education and the national and international impact of its research. Our policies are guided by the principles of the Treaty of Waitangi and equal opportunity for all.

E herea ana te Whare Wānanga ki te kaupapa kia whakaratohia te mea angitū ōrite ki ngā tāngata katoa.

Applications Close Sunday July 12, 2026

Requisition Number: 1003721