Executive Officer

Job Description:

The Centre on Contemporary China and the World is looking for an Executive Officer to provide administrative support for the Centre’s operations and academic development.

The Role

The appointee will provide a comprehensive administrative, analytical and secretarial support to the Centre Director to ensure the Centre’s efficient and effective operation. This position requires a self-starter who anticipates needs, manages complex schedules, and navigates multilingual and multicultural environments with professionalism. Prior experience in fast-paced environments is an advantage.

Key Responsibilities

1. Schedule and Communication Management

• Coordinate the Director’s calendar, including meetings, travel arrangements and Centre events.
• Prepare briefing materials to support meetings and engagements.

2. Grant Programme Coordination

• Track grant timelines, deliverables and reporting requirements.
• Compile grant-related documentation, progress updates and compliance reports.
• Liaise with internal and external stakeholders to collect data and ensure timely submission of materials.

3. Operational Support

• Provide secretarial support to meetings and assist the Director with office administration and other assigned duties.
• Assist in event operations, including venue booking, travel arrangements and on-site logistics.
• Support project planning and management, including activities related to grant and award applications, human resources and financial administration.
• Organize files, databases and records for easy access.

Qualifications and Qualities

• A Bachelor's degree or equivalent with at least 2 years of relevant work experience, preferably in finance and research project administration in tertiary institutions.
• Excellent command of both English and Chinese (including Mandarin), with proficiency in Cantonese highly desirable.
• Strong organizational, analytical and multitasking skills, with meticulous attention to detail.
• Cultural sensitivity and the ability to navigate social and political nuances across Chinese and Western contexts.
• Sound judgment and discretion in handling confidential matters.
• Ability to work independently, manage competing priorities and perform effectively under pressure.
• A proactive, self-motivated team player with strong interpersonal, analytical and problem-solving skills.
• Familiarity with grant management processes is an advantage.

What We Offer

The appointment will be made on a fixed-term full-time contract for 2 years, to commence as soon as possible with the possibility of renewal subject to satisfactory performance. A highly competitive salary commensurate with qualifications and experience will be offered, together with contract-end gratuity and University contribution to a retirement benefits scheme at 10% of basic salary. Other benefits include annual leave and medical benefits.

How to Apply

The University only accepts online applications for the above post. Applicants should apply online and upload an up-to-date C.V. Review of applications will commence as soon as possible and continue until July 24, 2026, or until the post is filled, whichever is earlier. Shortlisted candidates will be invited to attend a written test and an interview.