Faculty Postgraduate Administrator

Job Description:

0.5 FTE role fixed term to December 2026 to coordinate postgraduate administration & teaching support, ensuring smooth Faculty operations + a great student experience.

Mō te tūka | The role

This role is based in our Faculty of Environment, Society and Design administration team, supporting teaching committee activity and postgraduate programmes across a diverse faculty. You’ll play a key part in keeping things running smoothly — from coordinating postgraduate processes to supporting committees and student engagement.

Some tasks of the role include:

• Coordinating postgraduate applications, records, and thesis progress processes
• Supporting Faculty Teaching Committee meetings, including scheduling and minute-taking
• Administering research funding, scholarships, and reimbursements
• Managing postgraduate student workspace allocations and logistics
• Coordinating postgraduate orientation, events, and engagement activities
• Maintaining key schedules, deadlines, and programme information

Mahi & Wāhi / Utu | Work pattern, location & salary

This fixed-term role ends December 2026 and is based at our Lincoln Campus working 18.5 hours per week (0.5 FTE).

The salary for this position is $65,000 - $70,000 per annum (pro rata to 0.5 FTE), depending on experience.

Kā tino Pūkeka/Whēako | Essential skills/experience for the role

You will bring:

• Relevant qualification or at least 5 years’ experience in a similar administrative role
• Strong Microsoft Office skills and experience with digital systems (Moodle desirable)
• Proven administrative and customer service experience in a diverse environment
• Excellent organisation skills with the ability to manage competing priorities
• Strong communication and interpersonal skills, building effective relationships
• A proactive, flexible approach with high attention to detail and confidentiality

• Alignment with Manaakitaka and Lincoln University values.

Kā hua ka riro ki a koe | What's in it for you?

Join a supportive, inclusive community that values diversity, wellbeing, and professional growth. Benefits include:

• Flexible, family‑friendly work and free on‑site parking
• Professional development & mentorship to grow your career
• Wellbeing support (free, confidential services via Clearhead)
• Southern Cross employee benefits
• On‑campus gym with discounted membership
• On‑site early childhood centre with staff discounts
• A social culture – friendly people, supportive teams, and plenty of opportunities to connect through events, clubs, and activities
• A vibrant campus: beautiful grounds, cafés, and a collaborative atmosphere

Mō mātou | About us

Te Whare Wānaka o Aoraki | Lincoln University is a specialist institution dedicated to impactful research and higher education that supports land-based industries in New Zealand and globally.

Our campus sits at the heart of the Lincoln research precinct, complemented by university-owned farms and research stations that blend education, research, and hands-on learning. At Lincoln, students are at the heart of everything we do—we empower them to grow their potential and contribute to a more sustainably productive world through world-class teaching and research.

As a progressive university with an ambitious vision, we value a professional workforce that reflects the diversity of our community. Our staff engage with students, parents, government, iwi, and external stakeholders, upholding Lincoln University’s reputation through their work.

Our Te Tiriti o Waitangi commitments begin with mana whenua. We honour our special relationship with Ngāi Te Ruahikihiki and Te Taumutu Rūnanga, embedded in our He Tūtohinga Whakamātau | Charter of Understanding.

Tono ināianei | Apply now

Ready to apply? Submit your CV and a cover letter that highlights your fit - tell us why you want this role and what motivates you to join Lincoln University.

Applications received via email will not be considered, however specific enquiry relating to the role can be made to [email protected]

We are committed to fostering a diverse and inclusive community where everyone feels valued and supported, and we welcome applications from people of all backgrounds.

We are only considering applicants who have current unrestricted legal working rights in New Zealand. We are unable to provide visa sponsorship for this role.

View the position description at: https://careers.lincoln.ac.nz