Senior Executive Assistant/Executive Assistant (at the rank of Clerk I/II) (two posts)

Senior Executive Assistant/Executive Assistant (at the rank of Clerk I/II) (two posts) in the Centre for PanorOmic Sciences (CPOS) (Ref.: 536457) (to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to satisfactory performance).

About Us

Centre for PanorOmic Sciences (CPOS) is an academic research-support centre embracing multi-omics and big data biomedical research under LKS Faculty of Medicine. CPOS core laboratories host state-of-the-art omics technology platforms with sophisticated equipment supported by our over 70 dedicated and trained members. Welcome to visit us https://cpos.hku.hk to explore more.

The Role

• Assist with daily office operations, including procurement, payments, reimbursements, and invoicing
• Manage accounts payable, ensuring proper documentation and compliance with approval workflows
• Manage and maintain inventory records, ensuring proper control procedures are followed
• Manage and maintain databases, ensuring accuracy and consistency
• Serve as a key liaison, addressing service, procurement, inventory, and facility enquiries from internal and external parties
• Maintain internal staffing records, supporting work scheduling and performance monitoring
• Coordinate maintenance activities, ensuring the proper upkeep of facilities and equipment
• Provide excellent customer service and support through effective written and verbal communication
• Supervise clerical assistants and assign tasks
• Support events, activities and social media administration
• Perform various clerical and administrative tasks, such as filing, data entry, and correspondence management, and related support for grant and publication documentation
• Carry out other duties as assigned

Qualifications and Qualities

• Bachelor’s Degree or Advanced Diploma
• At least 4 years’ experience in administrative work within tertiary institutions
• Hands-on experience with ERP systems, including inventory management, procurement, and facilities maintenance, within local academic institutions
• Proficiency in IT applications, including MS Office; experience with graphic design, image editing, and video production software is a plus
• Good command of spoken and written Chinese and English
• Good organizational and interpersonal skills
• Strong sense of responsibility, fast learner, highly motivated and attentive to details
• Able to work independently and be a good team player

Applicants with less experience will be considered for appointment as Executive Assistant. Shortlisted candidates will be invited to attend an interview.

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

The University only accepts online applications for the above post. Applicants should apply online at the University’s career site (https://jobs.hku.hk) and upload an up-to-date C.V. Review of applications will start as soon as possible and continue until June 18, 2026, or until the post is filled, whichever is earlier.