Facilities Coordinator

US_CSMW_801_10/24
Professional Grade 5 56622 - 80006
University Services
Term length: ongoing
Hours of work: full-time

Position Overview

Are you a motivated and experienced coordinator looking to make a difference? Join our talented Buildings and Facilities team at Massey University’s Palmerston North Campus. We are seeking an enthusiastic individual to provide effective and efficient administration and coordination services for our Buildings and Safety team.

About the Role

In this role, you will work closely with the Campus Services Manager, Facilities Supervisor, and the wider team. Your key responsibilities include:

• Managing contractor coordination, ensuring compliance with Massey’s Health and Safety regulations.
• Raising work orders, verifying, and logging all invoices.
• Managing the contractor access process.
• Gathering asset information, drafting and submitting planned maintenance routines, and developing business cases to replace End-of-Life equipment and assets.
• Providing a majority of the administrative support for the Facilities Management team.

Qualifications and Experience

We are looking for someone with a mix of the following skills and qualifications. While having all of these is ideal, we encourage you to apply if you have some of the key attributes:

• Proven experience in maintenance planning and/or scheduling, with budgeting and expenditure management experience (or a strong trade background with an interest to learn).
• Training in one of the following: Occupational Health & Safety (OH&S), Quality Assurance (QA), and ideally environmental legislation and systems is highly desirable.
• Experience in Facilities Management (FM) for two years OR one year with an FM-related qualification at NZQA Level 4 is highly desirable.
• A minimum of a current New Zealand motor vehicle license for operation of a manual vehicle (Class 1).

What We Are Looking For

Additionally, you’ll bring:

• Strong customer focus, with a high level of confidentiality and discretion.
• Excellent written and verbal communication skills.
• The ability to work both independently and as part of a team.
• Strong organisational and time management skills.
• Experience in a coordination or administration role, ideally within project delivery.

Desirable Skills

Although not essential, the following skills would be an advantage:

• Knowledge of Health and Safety legislation and regulations.
• Knowledge and experience in the use of digital Maintenance Management Systems.
• A technical background including project management and asset maintenance would be advantageous.
• Understanding of building maintenance procedures and the Building Act legislation.

This is a fast-paced and varied position, offering the opportunity to work closely within a passionate and supportive team. If you are ready to contribute to the smooth operation of our campus facilities and services, we encourage you to apply.

Why Massey University?

At Massey, we are committed to being a Tiriti-led university, upholding Te Tiriti o Waitangi and its principles. Join us in fostering a positive environment that supports world-class learning and research outcomes, benefiting our diverse students and staff.

Applications will be reviewed upon receipt and appointments may be made prior to the closing date. 

Apply Now!

If this sounds like the opportunity for you, apply today and be part of Massey's future-focused and dedicated team!

To view/download the job description, please click on the file below
JD - Facilities Coordinator

Closing: 03/11/2024 21:30:00

19/10/2024