Facilities Management Coordinator

Te Ratonga Whakahaere Paenga | Facilities Management
Located in Ōtautahi | Christchurch, Aotearoa | New Zealand

• Full-time 37.5 hours per week (1.0 FTE)
• Continuing (permanent) position

Āu Mahi | What You Will Do
The role of Facilities Management Coordinator is to provide high level proactive and comprehensive support flexibly across the Facilities Management (FM) leadership team, supporting the FM programme of work at UC.

The role will predominantly provide operational administration of the FM department, providing direct support to the Director - Facilities Management, who leads the programme of work, and the Director's direct reports. A strong commitment to continuous improvement initiatives is critical to the success of the role.

Mōu | Who You Are
A successful candidate will have the following:

• Experience working in a facilities management environment.
• Experience in a personal or executive assistance or office management type role.
• Significant diary management experience for a management team.
• Experience working in a large programme administrative function, with an operational facilities background.
• Demonstrable experience and knowledge of risk management techniques.
• Excellent written, verbal and interpersonal communication and presentation skills.
• Ability to communicate complex ideas to a variety of audiences and build and maintain rapport with others.
• Strong organisation and self-management skills with the ability to optimise and prioritise conflicting demands in a fast-paced environment to achieve deadlines and see responsibilities through to completion.
• Research and analytical skills developed to a high level, with the ability to access and determine appropriate courses of action and to follow up with appropriate documentation.
• Proven track record of developing exceptional relationship with stakeholders and customers.
• Active commitment to upholding the values, tikanga (protocols and processes), kawa (rules) of cultural practice and traditions as guided by mana whenua, Ngāi Tūāhuriri, and valuing te reo Māori is desirable.

Mahi Ngātahi | Who You Will Work With

UC Facilities Management is changing, and we need amazing people like you to help plan our future. The nature of our business means variety for you as our existing capital programme includes complex and exciting projects. We're reviewing the way we do business giving you the opportunity to truly influence your working environment.

Ngā Painga o UC | Why UC
Ngā Uara | Our Values of manaakitanga, whanaungatanga and tiakitanga guide our decisions and behaviour and provide a roadmap for how we do things at UC, affirming our commitment to pastoral care and support for our ākonga and staff. They challenge and inspire us to be the best we can, and make UC a great place to work and study. For more info on Ngā Uara | Our Values visit us here.

We are committed to accessible higher education, service to the community and the encouragement of talent without barriers of distance, wealth, class, gender or ethnicity. The University explicitly aims to produce graduates and support staff who are engaged with their communities, empowered to act for good and determined to make a difference in the world.

We offer a range of fantastic benefits including flexible work practices, study opportunities and generous superannuation and leave provisions. For more information, please visit us: https://www.canterbury.ac.nz/joinus/benefits/

For more information about Te Whare Wānanga o Waitaha | University of Canterbury, please visit https://www.canterbury.ac.nz/

The closing date for this position is: 20^th September 2024 (midnight, NZ time)
Please note applications will be reviewed after the close date.

Pēhea te tono mai | How You Apply

Applications for this position must be submitted via our careers website and should include a cover letter and resume.

Please note, we do not accept applications by email, however we are happy to answer your queries in relation to the application process, please forward these to [email protected]

You must have Aotearoa New Zealand or Australian citizenship/permanent residency to be considered for this role. If you hold a valid work visa and are physically present in New Zealand then you may also be considered.

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