Executive Assistant/Kairuruku Tautoko

OP_PBS_737_09/24
Professional Grade 6 67184 - 95514
Office of the Provost
Term length: ongoing
Hours of work: full-time

Position Overview

Join Our Team as an Executive Assistant/Kairuruku Tautoko!

The Vice-Chancellor & Provost Business Services Hub at Massey University is seeking a dedicated and professional Executive Assistant/Kairuruku Tautoko. In this role, you will provide proactive and discrete personal assistance and administrative support to both the Vice-Chancellor (CEO) and the Provost. Your responsibilities will include complex diary management, stakeholder appointment scheduling, secretariat support for the Senior Leadership Team, special projects, and preparing executive-level documents and correspondence.

Location: Manawatū campus, Palmerston North. Knowledge of Albany and Wellington is advantageous for arranging travel and meetings.

What You Will Bring:

• Business Support Expertise: Enjoy a variety of business support tasks and excel in providing excellent service to senior leaders.
• Diary Management: Handle complex scheduling with ease, managing urgent and competing demands calmly.
• Effective Communication: Communicate effectively with a wide range of people and focus on solutions.
• Process Improvement: Question existing processes and lead the development and implementation of automated solutions.

Qualifications:

• Experience: Significant senior executive assistance experience.
• Technical Skills: Proficiency with operational software systems (TechOne, Microsoft 365, SharePoint, Teams, Power Automate).
• Organisational Skills: Excellent organisational and time management skills.
• Discretion: Ability to handle sensitive information with discretion.

Why Join Us?

• Team Spirit: Be part of a professional and effective business services team that is service centric but also values fun.
• Benefits: Enjoy access to a range of retail discounts as well as up to 6.75% employer contribution to the UniSaver Superannuation Scheme and five university holidays per year in addition to your annual leave 

Interested? Only applications received via our Careers portal will be considered. 

Confidential enquiries may be directed to Jennifer Taylor, VC & Provost Business Services Hub Manager, at [email protected]

To view/download the job description, please click on the file below
JD- Executive Assistant/Kairuruku Tautoko

Closing: 25/09/2024 21:30:00

10/09/2024