Academic Administration Assistant, Faculty of Education

Te Kaupeka Ako | Faculty of Education
Located in Ōtautahi | Christchurch, Aotearoa | New Zealand

• Full-time 37.5 hours per week (1.0 FTE)
• Continuing (permanent) position
• Generous annual leave provisions and professional development opportunities

Kia hiwa rā, kia hiwa rā!
He hiahia, he pūkenga nōu ki te mahi a te Tautāwhi? Nāia te pōwhiri nā Te Whare Wānanga o Waitaha kia tono mai i te tūranga nei.

Āu Mahi | What You Will Do
As the Academic Administration Assistant, your mission is to sprinkle some administrative magic at Te Kaupeka Ako | Faculty of Education! Joining forces with our amazing team, you'll dive into daily tasks with enthusiasm, making sure everything runs as smoothly as a well-choreographed dance.

You will provide high-quality administrative support to the Academic Administrator and the Associate Dean (Academic) and their direct reports. This position offers an exciting opportunity to be part of a collaborative academic team, ensuring smooth and efficient administrative operations within the faculty.  You will also assist with a wide range of administrative tasks, including event coordination, meeting support, and document management, contributing to the success of academic operations.

Mōu | Who You Are
To be successful in this role you will have 1-2 years' experience in an administrative role, preferably within a large to medium organisation, along with:

• proven experience in organising and supporting professional events
• competency in the Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
• experience in online research and document management
• excellent written and oral communication skills, with a professional presentation and the ability to engage effectively with staff, students, and external stakeholders
• strong eye for detail, with the ability to maintain a high level of accuracy in all tasks, including document preparation and data management
• a high degree of initiative and the ability to anticipate needs, work independently, and manage multiple tasks simultaneously.

If you are a self-motivated, detail-oriented professional with a passion for providing exceptional administrative support, we want to hear from you!

Mahi Ngātahi | Who You Will Work With
As part of our dynamic and inclusive academic community, you will have the opportunity to work in a supportive environment where your contributions are valued. Our team prides itself on fostering a positive and collaborative work environment, where everyone works together seamlessly to ensure the smooth functioning of administrative processes.

Ngā Painga o UC | Why UC
Ngā Uara | Our Values of manaakitanga, whanaungatanga and tiakitanga guide our decisions and behaviour and provide a roadmap for how we do things at UC, affirming our commitment to pastoral care and support for our ākonga and staff. They challenge and inspire us to be the best we can, and make UC a great place to work and study. For more info on Ngā Uara | Our Values visit us here.

We are committed to accessible higher education, service to the community and the encouragement of talent without barriers of distance, wealth, class, gender or ethnicity. The University explicitly aims to produce graduates and support staff who are engaged with their communities, empowered to act for good and determined to make a difference in the world.

We offer a range of fantastic benefits including flexible work practices, study opportunities and generous superannuation and leave provisions. For more information, please visit us: https://www.canterbury.ac.nz/joinus/benefits/

For more information about Te Whare Wānanga o Waitaha | University of Canterbury, please visit https://www.canterbury.ac.nz/

The closing date for this position is: 24 November 2024 (midnight, NZ time)
Please note, applications will be reviewed as they are received, and interviews may take place before the close date. Please note this role will commence in mid-late January 2025

Pēhea te tono mai | How You Apply
Applications for this position must be submitted via our careers website and should include a cover letter and resume.

Please note, we do not accept applications by email, however we are happy to answer your queries in relation to the application process, please forward these to [email protected]

You must have Aotearoa New Zealand or Australian citizenship/permanent residency to be considered for this role. If you hold a valid work visa and are physically present in New Zealand then you may also be considered.